haca.studio
Tell your story, think events.
At haca.studio, we design and deliver seamless, high-impact events for NGOs, EU institutions, and mission-driven organisations. Based in Brussels and working fully remotely across Europe, our team brings clarity, calm, and expertise to even the most complex gatherings. We cover every stage of the event lifecycle, from concept and planning to logistics, on-site coordination, and delivery. Whether you’re organising an international policy forum, a hybrid stakeholder meeting, or a high-level summit, we ensure your event is purposeful, inclusive, and professionally executed. Our services include: • Strategic event planning & programming • Venue scouting & supplier management • Hybrid & in-person event production • Travel, accommodation, and participant coordination • AV setup, interpretation & technical support • Sustainable, carbon-conscious event logistics Our remote-first structure enables us to remain agile, collaborative, and cost-efficient, without compromising quality. Wherever your event takes place, we’re ready to make it happen. 8 personnes dans leur équipe
Parle Anglais, Français, Néerlandais
6 projets dans leur portefeuille Travaille à distance à travers le monde
Membre Sortlist depuis 2024
Fondée en 2022
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Services
8 services offerts par haca.studio
Description At haca.studio, we are dedicated to making your events not only successful but truly memorable. Our comprehensive event management services ensure that every aspect of your event is meticulously planned and flawlessly executed. Our offerings include:
- Full-Service Event Planning: From initial concept to final execution, we handle all aspects of event planning. Our team works closely with you to understand your vision and goals, creating a tailored plan that ensures your event stands out.
- Venue Selection and Coordination: Finding the perfect venue is crucial, and we have the expertise to help you choose and secure the best location for your event. We manage all venue-related logistics, including layout planning and vendor coordination.
- Programme Development: We assist in developing a detailed event programme that includes speaker selection, session planning, and scheduling. Our goal is to create a seamless flow that keeps your attendees engaged and informed.
- Logistics Management: Our team oversees all logistical aspects, including audio-visual support, transportation, accommodation, and on-site management. We ensure that everything runs smoothly, from production, setup to teardown.
- Technical and AV Support: High-quality technical support is vital for any event. We provide comprehensive audio-visual services, including equipment setup, live streaming, and technical troubleshooting, to enhance the attendee experience.
- Catering and Hospitality: We collaborate with top catering vendors to provide exceptional food and beverage options. Our team ensures that all hospitality elements align with your event’s theme and requirements.
- Branding and Décor: Create a visually stunning environment with our branding and décor services. We design and implement custom décor that reflects your brand and event theme, creating an immersive experience for attendees.
- On-Site Coordination: Our dedicated on-site coordinators manage every detail during the event, ensuring everything goes according to plan. We handle any issues that arise, allowing you to focus on your guests and content.
- Post-Event Analysis: We provide detailed post-event reports and analysis to help you measure the success of your event. O- ur insights include attendee feedback, engagement metrics, and recommendations for future events.
At haca.studio, our mission is to transform your vision into reality, creating events that leave a lasting impact. Whether it’s a corporate conference, brand launch, high-level dinner, or networking event, our experienced team is committed to delivering excellence.Compétences en Evénementiel (17) Internal Company EventCharity Event ManagementCorporate Event PlanningImmersive ExperienceConference PlanningCorporate Event ManagementPublic EventSponsoringEvent PlanningEvent Management+7Projets en Evénementiel (6) Avis client en Evénementiel (1) Liese UlenaersClients en Evénementiel (6) EIT HEI InitiativeGouvernement et administration | internationalFiwareMatériel et Equipement ITEastern Partnership Civil Society ForumGouvernement et administration | internationalEastern Partnership Civil Society ForumGouvernement et administration | international
En savoir plus sur EvénementielDescription Great events don’t just run smoothly — they also look coherent and considered. At haca.studio, our graphic design services are built to support every visual element of your event, from branding to signage.
We design participant badges, backdrops, directional signage, agendas, presentation templates, and custom visuals for print and screen. Whether your event requires a full brand identity or a visual refresh of existing assets, our designers ensure consistency across all formats and platforms.
Each visual is crafted to match your event’s tone, audience, and goals, and adapted for multilingual and accessibility needs where required. Our goal: to make your event both functional and visually impactful.Compétences en Design & graphisme (12) Graphic Design ServicesIllustrationPrint DesignLogo DesignVisual DesignCreative DesignImage EditingMockup DesignLogo Graphic DesignPowerpoint Presentation Design+2Projets en Design & graphisme (3) Clients en Design & graphisme (3) Eastern Partnership Civil Society ForumGouvernement et administration | internationalEIT HEI InitiativeGouvernement et administration | internationalEastern Partnership Civil Society ForumGouvernement et administration | international
En savoir plus sur Design & graphismeDescription At haca.studio, photography isn’t an add-on — it’s an integral part of how we document, share, and amplify your event’s impact. Our event photography services are tailored to institutional and public-sector events, where precision, discretion, and professionalism matter most.
We work with experienced photographers who understand the unique dynamics of high-level gatherings: capturing keynote moments, behind-the-scenes energy, and meaningful interactions between participants. Whether you need formal documentation for reporting or engaging visuals for post-event storytelling, we deliver high-quality imagery that aligns with your event objectives.
From shot lists and access coordination to same-day edits for social media or press coverage, we ensure a smooth, responsive workflow that fits seamlessly into your event programme.Compétences en Photographie (4) Photo PortraitProfessional PhotographyEvent PhotographyPhoto EditingProjets en Photographie (5) Clients en Photographie (5) EIT HEI InitiativeGouvernement et administration | internationalEastern Partnership Civil Society ForumGouvernement et administration | internationalZero Emissions PlatformEnergie et Pétrole | internationalEastern Partnership Civil Society ForumGouvernement et administration | international
En savoir plus sur PhotographieDescription We offer full-service video production tailored for institutional events and NGO gatherings. From pre-event teaser videos to live coverage and post-event highlights, our team supports the entire video workflow.
Our services include multi-camera filming, livestream setup for hybrid audiences, speaker coverage, interviews, and editing. We understand the nuances of filming in formal settings and the importance of discretion, security, and quality.
We also offer subtitling, motion graphics, and social media cuts to help you share your message with clarity, during and after the event.Compétences en Production Vidéo (11) Storyboard WritingVoice OverFilm ProductionMovieVideo EditingAftermovieVideo MarketingVideo ShootingStory TellingSound Effects+1Projets en Production Vidéo (5) Clients en Production Vidéo (5) EIT HEI InitiativeGouvernement et administration | internationalEastern Partnership Civil Society ForumGouvernement et administration | internationalZero Emissions PlatformEnergie et Pétrole | internationalMental Health EuropeHôpitaux et Santé | international
En savoir plus sur Production VidéoDescription Email remains one of the most effective tools for managing event communications. We support your event by crafting and executing email campaigns that guide participants from registration to post-event follow-up.
Our team manages:
• Invitation campaigns and RSVP tracking
• Registration reminders and updates
• Event countdowns and logistics info
• Feedback surveys and post-event thank-yous
Each email is GDPR-compliant, mobile-friendly, and styled to match your event branding. We integrate email tools with registration platforms to ensure smooth data flow and attendee engagement at every stage.Compétences en Email Marketing (5) Email CopywritingEmailingNewsletterDirect MailingEmail Template DesignProjets en Email Marketing (3) Clients en Email Marketing (3) Eastern Partnership Civil Society ForumGouvernement et administration | internationalEIT HEI InitiativeGouvernement et administration | internationalEastern Partnership Civil Society ForumGouvernement et administration | international
En savoir plus sur Email MarketingDescription Print materials still play a crucial role in the attendee experience — especially at institutional events. We manage the full production process of printed assets: from design and layout to supplier coordination and on-site delivery.
Typical printed materials include:
• Programmes and agendas
• Wayfinding signage
• Delegate kits and folders
• Name badges and branded stationery
• Certificates and evaluation forms
We work with trusted print vendors to ensure quality, punctuality, and eco-conscious practices, wherever your event takes place.Compétences en Print (9) Green PrintingSignagePrint AdvertisingDigital PrintingInvitation PrintingScreen PrintingCatalog and Brochure PrintingCustom PrintingLabel PrintingProjets en Print (5) Clients en Print (5) Eastern Partnership Civil Society ForumGouvernement et administration | internationalEIT HEI InitiativeGouvernement et administration | internationalZero Emissions PlatformEnergie et Pétrole | internationalMental Health EuropeHôpitaux et Santé | international
En savoir plus sur PrintDescription Every great event needs a digital home. We build custom event websites and landing pages that provide essential information, streamline registration, and reflect the professionalism of your event.
Our services include:
• Custom Webflow builds
• Multilingual setup and accessibility compliance
• Embedded forms and secure registration
• Agenda pages, speaker profiles, and FAQs
• Integration with video streams and hybrid tools
Each website is designed to support your event’s logistics and branding, and to be a functional tool for both organisers and participants.Compétences en Création de site internet (6) Web ContentResponsive Web DesignSmall Business Web DesignWebsite DesignWebflowWebsite DevelopmentProjets en Création de site internet (3) Clients en Création de site internet (3) Eastern Partnership Civil Society ForumGouvernement et administration | internationalEIT HEI InitiativeGouvernement et administration | internationalEastern Partnership Civil Society ForumGouvernement et administration | international
En savoir plus sur Création de site internetDescription Sound is critical to every event experience. Our audio production services ensure that everyone hears what matters — whether they’re in the room or joining remotely.
We handle:
• On-site PA systems and microphone management
• Audio recording and editing for session archives
• Podcast-style post-event wrap-ups
• Sound mixing and voiceover production
• Technical support and live monitoring
Our experienced technicians work hand-in-hand with venue staff and interpretation teams to deliver consistent, high-quality sound throughout your event.Compétences en Production Audio (3) Podcast RecordingStudio RecordingAudio RecordingProjets en Production Audio (3) Clients en Production Audio (3) Eastern Partnership Civil Society ForumGouvernement et administration | internationalEastern Partnership Civil Society ForumGouvernement et administration | internationalEIT HEI InitiativeGouvernement et administration | international
En savoir plus sur Production Audio
Équipe
8 membres dans l'équipe de haca.studio
Histoirehaca.studio is a globally remote team delivering innovative solutions. From Brussels, we specialise in event management, concept creation, event strategy, execution, design, photography, video, and web creation, turning visions into exceptional realities.
Récompenses
haca.studio a été récompensé 0 fois
Avis clients
1 Avis clients pour haca.studio
5/5
(1 avis clients)
LU
Liese UlenaersN/A chez N/A
ServiceEvénementiel
Vibrant and customer-focused team of professionals with great experience that you can trust to take charge of all your event needs and take it to the next level.
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